During board meetings, top-tier leaders meet to discuss and debate strategic issues that face their organisations. The outcomes of these discussions determine the organization’s direction and impact everything from confidence in investors to public perception. This is why it’s vital for directors of boards to maximize the effectiveness and efficiency of their meetings. This article gives suggestions on how to conduct board meetings in a way that promotes productive and lively discussions.
Begin by welcoming and introducing board members to one another, especially when meeting participants are new to the group. This will help to establish a more collaborative environment that encourages participation and help establish good boardroom etiquette.
Begin and conclude the meeting on time, as this shows respect for the other directors and deters tardiness. This is especially crucial when you are meeting online, where managing time can be difficult.
Don’t waste time with routine or trite items, like voting and committee reports. Limit these activities to 25 percent of your meeting time and make the most of the time discussing strategy and other important topics.
Clearly communicate the way decisions will be taken during the meeting (consensus, voting, or some other method). This ensures that all board members know the process of decision-making and are able to participate in meaningful discussions.
Get feedback from your board members regarding their satisfaction with how you conduct board meetings. This can be data room provider done through informal conversations, or using surveys and polling tools. You could ask, for instance whether the structure of the board and content promotes lively discussion. You could also ask your members to rate the meeting’s quality on a number scale.