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How to Use Remote Board Meeting Technology to Expand Your Board Membership

A remote board meeting presents a unique set challenges. It also offers flexibility and the chance to increase the size of your board. Functional technology that allows board members to communicate effectively and effectively is the key to a successful remote meeting. Before the meeting gets underway ensure that all participants test their software, cameras as well as microphones and are familiar with their equipment. This will allow your board to concentrate on the meeting content and lessen the time spent due to technical issues.

Encourage your board members to include notes, action items and updates to a shared meeting agenda before the meeting. Use a digital scheduling program like SavvyCal, to find the most suitable time for everyone. The result is shorter meetings that are more focused and are generally less stressful.

The ability to see each other during meetings fosters stronger connections and enhances collaboration. Video during meetings can also help you spot non-verbal signals from your board. A smile can signal excitement and enthusiasm, while an expression of frown, eyes rolling or a frowning expression could signal boredom, discontent or even concern. It is also beneficial to play an introductory video before each remote meeting in order to set the tone and remind the participants of what’s expected of them during the call. Requesting feedback at every call can also help increase participation and let board members know their opinions are important.

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