A data room is a safe environment where confidential files from business can be shared with partners, investors and other stakeholders. It includes features such as watermarking, auditing, and granular access control settings. When choosing a Data Room vendor, think about the types of security it provides and whether or not it supports the type of files that your team is using.
Additionally, some providers provide additional security features like auto-indexing or fence view. Look for a solution which allows you to sync your desktop, FTP or other storage options with the data room. This will allow for simple and quick organization. Find out if a data room offers an international search engine as well as OCR to search text within images and PDF documents.
It is important to find out whether the service you choose can erase certain pieces of information or even the entire document. This feature is able to protect sensitive information by removing personal information from images or PDFs.
Some of the top VDR providers offer comprehensive analytics and reporting features that allow you to track activity in your virtual data room. Find a solution that can track automatically all uploads, downloads and views and allow you to build custom reports based on the activities.
Another thing to look out for is a free trial that allows you to test premium capabilities including data uploading, a variety of collaboration and security features without the requirement of a upfront commitment. iDeals offers a trial period of 30 days that allows unlimited preparation time, two admins with 500 MB storage file encryption and dynamic watermarking, as well as the basic digital rights management system.